CUPE 3906

IMPORTANT UPDATE for Sessional Faculty Working in the Spring/Summer 2020 Term: May 04, 2020

If you are a Sessional Faculty or Hourly Rated Sessional Faculty Member working in the spring/summer 2020 term (but did NOT work in the Fall 2019 or Winter 2020 term) and you wish to enroll your family in family dental coverage or opt out of the CUPE 3906 dental coverage, please complete the change of coverage forms (below, same forms for fall/winter change of coverage) and email them with any required supporting documentation to: administrator@cupe3906.org.  The deadline to submit these change of coverage forms is May 18, 2020.

You can find the opt-out form, family enrollment form, and other information and forms here.

Finally, some good news! We are pleased to announce that CUPE 3906’s first-ever Gender Affirmation Fund is officially up and running. Unit 1 members (TAs and RAs in-lieu) who identify as Two Spirit, trans, or nonbinary can now be reimbursed for a wide array of costs associated with their gender affirmation, to a maximum of $1,250 per year and a lifetime cap of $2,500. To read more about the Gender Affirmation Fund, including eligibility criteria and instructions on how to submit a claim, click here.

We’d like to thank our sister Locals like CUPE 3902 and CUPE 4600, who have led the charge in providing benefits like these to academic workers at U of T and Carleton, respectively. Their own Trans Funds served as great examples after which we could model our own Gender Affirmation Fund. Many thanks, also, to the trans and nonbinary members of CUPE 3906 who assisted in the creation of this fund and the relevant application materials. Your input has been invaluable to ensuring that the Gender Affirmation Fund addresses the needs of those for whom this benefit is intended.

We’d like to send an important update to our previous email about your potential eligibility for the CERB. At first, it appeared that there would be some internal checks, much like EI, where if you didn’t meet criteria that was, at best, unclear to begin with, you’d be denied. It now seems like a) almost everyone is being approved but despite this, b) many TAs shouldn’t actually qualify. Unfortunately, these programs are being rolled out in real time and limited parameters are being provided. We should also note that the criteria of “seasonal worker” is being applied in an especially narrow way.

CUPE National has provided some helpful updates on eligibility criteria through their Canada Emergency Response Benefit Q & A, noting that “Job loss or reduction of work hours must be related to COVID-19 and must have happened on or after March 15. Coverage also extends to workers who have received at least one week of EI benefits after December 29, 2019. This means students who are unable to find a summer job, seasonal workers who have not received EI benefits after December 29, 2019, and workers who were already unemployed and without EI benefits are not eligible for the CERB.” Thus, unfortunately, it would appear as though many of our members – particularly TAs and RAs in-lieu who already did not have spring/summer contracts pre-COVID – still are not eligible for the CERB. At this point, we are trying to determine the consequences of applying for and receiving the CERB when you do not, in fact, meet the eligibility criteria. For now, our recommendation to those who already applied for the CERB but are likely to be counted as ineligible per the above criteria is to avoid spending any CERB funds received, in case the federal government chooses to verify eligibility at a later date and recoup any funds dispensed to those who were not, in fact, eligible. We will continue to provide you with updates on this matter as we receive them.

To reiterate an earlier disclaimer: We are in no position to advocate or negotiate on your behalf in any way as it relates to the CERB and other COVID-19 governmental benefits. The distribution of any government benefit typically depends on highly individual information to which your Union is not privy, meaning that whether or not you qualify for the CERB will likely depend on several additional factors unrelated to your employment as a TA or RA in-lieu.

On a related note, the Canadian Labour Congress will be holding a live webinar on the CERB and EI in the context of COVID-19 TODAY at 1:00 PM EST. We would strongly encourage our members to attend, particularly if you are still wondering about your potential eligibility for emergency benefits in the coming months.

If you have any additional questions regarding the CERB, or about your employment in the context of COVID-19 more generally, please visit our COVID-19 Resources and Information Page. McMaster University has also been providing regular updates, which can be found here. Should you have further questions not yet addressed in these resources and prior communications, please don’t hesitate to contact us at staff@cupe3906.org or president@cupe3906.org. Responses may be delayed due to the high volume of emails we are receiving on a daily basis, and the need to prioritize particularly urgent situations. We are a small team of individuals servicing thousands of members, so your patience is much appreciated.

Parking have confirmed that employees paying by payroll deductions had their deductions stopped on April 5 and will have them “…automatically restarted when we return to normal business on campus.” Employees that prepaid for parking by a method other than payroll deductions will have the month of April and any other subsequent months while the University remains closed, credited to their parking account.

Sessional Faculty have the following options available:

1. They can request to have their deductions stopped sooner and restart later than other employees due to nature of temporary or contract work. The Sessional can email Parking Services with their preferred start and restart dates (if known).
2. If the Sessional is paying parking by another method (not pay deduction) of payment and are not returning to work, Parking Services will issue a refund cheque as the credit on parking account will not apply in these cases.

Congratulations on (almost) reaching the end of another term – and quite possibly the most memorable yet! You’ll soon be there. We hope that you’re staying well in light of the current pandemic. Before the term comes to an end, we wanted to provide some updates that might be useful. This message contains important information about the following:

• Professional Development Fund (PDF) Deadline Extension
• Post-Contract Work
• Large Class Supplemental Fee

Professional Development Fund (PDF) Deadline Extension

The deadline for Unit 2 Professional Development Fund applications was previously April 7th; however, in light of current circumstances, our Benefits Officer has extended this deadline to 5:00 PM on April 17th. We hope that this added flexibility can provide our members with some relief in these difficult times. The application form can be found here. Please note that electronic submissions are now preferred and should be sent to benefits@cupe3906.org in a single document. Any questions should also be sent to benefits@cupe3906.org.

Post-Contract Work

Any post-contract work (that is, work requested by your supervisor and done after your final grades have been submitted) is separate from your contract and payable at a rate of $66.70/hour. This would include reviewing grades that are being challenged, marking exam that have been deferred, and dealing with cases of plagiarism. This is not an exhaustive list, and more information, including the appropriate form you’ll need to fill out and submit to get paid, is available here. If you are asked to perform this work and are collecting EI or CERB, please let us know.

Large Class Supplemental Fee

We have also heard that most sessionals have yet to been paid the Large Class Supplemental Fee. For those of you earning the base rate and teaching a class with more than 75 students, please note that your last pay stub should reflect an additional supplementary payment of $2.00 per student per unit for each student above 75.  For a typical 3-unit course, this would amount to $6.00 per student for each student above 75. If you taught a class with more than 75 students and you have yet to see the supplemental fee added, please reach out to your department ASAP to confirm that this additional supplement has been paid on April 24th. If the payment is not processed by the end of this week, it will not make the April 24th pay and will come at a later date. This could adversely impact EI and CERB entitlement, so please follow-up with you administrator this week and let us know if there are any issues.

In solidarity,

The CUPE 3906 Executive Committee

Dear Members,

As you may already know, our Unit 2 members (Sessional Instructors, Hourly-Rated Sessional Music Faculty, and MELD Sessional Instructors) are entering collective bargaining this summer, with their contract expiring on August 31^st.

With every round of collective bargaining comes the need for member mobilization, which requires a lot of additional work extending outreach to members and connecting with them one-to-one, in small groups, and in larger settings. In the past, the local has used external hires to take on a lot of this work. This year, we would like to first extend the opportunity to our members.

This position will be treated as a book-off, meaning it will be compensated at the rate of a graduate TA appointment ($44.07 per hour). Accordingly, the position will come with a general expectation of approximately 10hrs/week of work, understanding that this will fluctuate from week-to-week based on where we are in the bargaining process. Also, members may be eligible to be booked off from their regular employment duties where such Collective Agreement provisions apply. We expect the contract to end at the time that members ratify a new agreement.

This book-off will be open only to CUPE 3906 Members. Experience as a Unit 2 member (or sessional faculty elsewhere) will be considered an asset, though not a requirement. Unit 1 members who hold TA/RA in lieu contracts simultaneously with this one may be able to substitute this contract for their Unit 1 work.

Other relevant experience in bargaining, mobilizing/organizing, and outreach would be valuable for this position. Under the current circumstances, a willingness and ability to conduct telephone canvassing and electronic outreach (including via Zoom, Skype, or equivalent) is specifically needed.

For a complete description of the position and its duties, as well as instructions on how to apply, click here.

In solidarity,

The CUPE 3906 Executive Committee

As you have likely heard by now, the spring semester will be online, and, barring some miraculous change in the next week or so, so too will the summer semester. The start dates for each will remain the same. We’ve had many productive discussions with the employer and believe that those who have already been hired will be given every opportunity to succeed and teach. What does this mean for sessionals?

During this time of increasing uncertainty, many of you will be looking toward government income support – most notably, the Canadian Emergency Response Benefit (CERB) and Employment Insurance (EI). The CERB is a newly announced program and it seems to be evolving in real time. We’ve received many inquires about accessing these programs and are trying to provide some insight as best as we can. Unfortunately, due to the dynamic nature of these programs and further amendments that are likely to occur, we do not have as many definitive answers as we’d like; however, our National Union has created this helpful CERB Q&A that may answer some common questions.

In short, we would encourage all members to apply to the CERB/EI as soon as your income ends, whether by virtue of the semester coming to an end or by layoff. If in doubt, apply! The worst thing that will happen is that you will be informed you did not meet the eligibility criteria.

At first glance, unfortunately, it appears that most TAs/RAs/Tutors and Sessional Faculty will not be eligible for the CERB as it requires COVID-related job loss. General end-of-semester contract endings are not COVID related. Unfortunately, the CERB does not at this point extend to a lack of jobs for folks over the summer, even if the job scarcity is COVID-related. In short, it seems that many students will be left out of any sort of economic relief (for the time being at least), though we are hopeful that will change. We would encourage you to take a few moments to contact the Prime Minister at justin.trudeau@parl.gc.ca and tell him to do the right thing by students who are being hammered by the COVID-19 crisis.

The CERB does, however, cover those who are sick or quarantined, looking after kids or other family members, or looking after someone that is sick or quarantined. The CERB does not require a medical certificate for this type of access.

The CERB will apply to postdocs who are laid off due to COVID-19. If this is the case for you personally, please contact us ASAP and apply for the CERB.

If you have lost employment due to COVID elsewhere, but are still employed at McMaster, you are likely not currently eligible for the CERB, but you should be as soon as your income at McMaster ends. The final pay of the semester is April 17th.

April 17th represents what Service Canada refers to as an ‘interruption of earnings’  and should be the date you list on your EI application as the last pay date (not the date for which you were last paid). The ‘day for which you were last paid’  and your ‘last day worked’  should be listed as April 18th.  We would encourage all members who may utilize Employment Insurance at any point over the spring/summer semesters to apply, even if you are employed during the Winter term.

The first pay in the Spring term, for those of you who are employed, will be on May 22nd and the first day of work will be May 3rd. This means you should be able to collect EI from April 19th to May 2nd, if you have enough insurable hours. For information on EI, click here. If you have already served a withholding period in the past 52 weeks, you will be able to collect EI as of April 19th. If you have not served a withholding period, you can serve one week over the holidays and should be able to collect EI as of April 26th.

In certain instances, it is possible to both work and collect EI (with some clawbacks) if the amount of work have in the winter has dropped substantially from the work you had during the fall term. More information is available here.

The employer will upload your ROE automatically to Service Canada over the week of April 20th. You can apply for EI as of April 19th.

If you have any additional questions regarding CERB/EI, please let us know. We will do all that we can to help you navigate through the process.

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