CUPE 3906 provides dental coverage for Unit 3 members (Post Doctoral Fellows). Dental rates as of September 1, 2018 are:
SINGLE $4.00 / month
FAMILY $62.93 / month

*Once again, we are pleased to say that there is not an increase to cost of premiums this year*

*Please note that dental benefits are processed through Equitable Life of Canada, not Sunlife.*

Accessing Your Dental Benefits:

To access your dental benefits, bring a copy of the dental booklet (available for download below) and/or the following information to your dental appointment:
Policy #: 97528
Division #: Division #2
Certificate #: your employee ID #

Insurance Company: Equitable Life of Canada

With this information your dentist should be able to process the claim electronically and bill the insurance company directly.

If the dentist cannot process your claim electronically, you will have to pay for your dental work at the time of your appointment then submit a dental claim form (available for download below) for reimbursement. The insurance company will mail a cheque to you at your home address.  You can also go to equitable.ca and sign-up for an online profile to update information such as mailing addresses, and/or arrange to have payment made through direct deposit.

Please make sure that your dentist’s office submits the correct division number for Postdoctoral Fellows (i.e., Division 2).  (If your dentist has the incorrect division number, your claim will likely be rejected.)

Some dentists may require that you pay for the dental work at the time of your appointment even if they can submit the claim electronically. In this case, the insurance company will mail you a cheque to reimburse you for your dental work. The claim will be submitted by the dentist and you will not have to fill out any paper work.

Normal cleanings and fillings are covered (but there is a nine-month recall limitation for check-ups). If you require a non-standard procedure, or one that could cost more than $200, we strongly advise that you get an estimate, checked by the dentist against your coverage, before paying anything.  We encourage you to contact the Equitable Life group claims department (1-800-265-4556)  if you are uncertain if your check-up is subject to the recall period limitations.

If you have any questions, please check with the administrator@cupe3906.org BEFORE going to the dentist.

Coverage Booklets

Our Coverage Booklet now includes both single and family coverageClick HERE for the Dental Coverage Booklet.

*Please note that members who enroll in family coverage are coded as Classification B.  (Members enrolled in single coverage are coded as Classification A).

Forms

The PDF Family Dental Enrollment is used to enroll family members in the dental plan. The 2018-19 family dental rate is $62.93 per month.  This package includes the family plan enrollment form and the dependent information form.  (Please see below for the family dental rebate form.)  NOTE – You have 30 days after the start of your contract to enroll in the family plan.   You will be re-enrolled in family dental automatically each year unless you provide CUPE with a written letter of request to terminate your family dental benefits. Change of coverage requests can only be made during your 30 day change of coverage period (which starts on the first day of your contract or in subsequent years, the anniversary of the first day of your contract) .  For instance, if you started your contract on June 1, 2017 your change of coverage period is from June 1 to June 30 every year.

Family Dental Rebates: *new* As of January 2017, family dental rebate cheques will be processed when you enroll for family coverage.  The rebate is currently $200 per academic year (i.e., Sept 01-Aug 31).  If you are enrolled in family dental coverage and have not received a rebate, please contact our Benefits Officer at benefits@cupe3906.org.

Dental Opt-Out The Dental Opt-Out Form (This form is a PDF that can be filled out on screen. You will need to print out the completed version and sign it before submitting the claim) – NOTE – You have 30 days after the start of your contract to opt-out, after which point you are not able to leave the plan. To opt out you must provide proof of alternate coverage with your own name on it (not your spouse’s or your parent’s).

Dental Claim FormOnly use this form if your dentist was unable to file the claim electronically.

FAQs

How do I get in touch with the insurer?

Equitable Life of Canada can be reached at 1-800-265-4556. Remember to have the group policy number (97528), division (2) and your personal certificate number (your student or employee number) on hand. You can also check the status of your claim online by going to the plan member website at www.equitable.ca

How much coverage do I have?

Members are entitled to $1000 per calendar year for basic dental services such as cleanings and fillings.  Members enrolled in family coverage are entitled to $2000 per calendar year. See our dental booklet for a full list of procedures covered.

I am not sure if my dental coverage is current. How do I find out? 
Contact administrator@cupe3906.org or drop in to the CUPE office in KTH B111 and speak to Mary Ellen Campbell. You can also contact Equitable Life of Canada at 1-800-265-4556. Remember to have the group policy number (97528), job title (TA or RA in lieu, Post Doctoral Fellow or Sessional Facultys) and your personal certificate number (your student or employee number) on hand.

I am sure that I qualify for the CUPE 3906 dental plan, but my dental office informed me that I do not have dental coverage.

Dental offices often contact the wrong insurer, especially if they have other patients from McMaster.  (Other groups of employees have different insurers.) Your first step should be to confirm the insurance information that your dental office has on file. Our insurer is Equitable Life of Canada. The group policy number is 97528. Postdocs are part of Division 2. Your personal certificate number is your employee number.

If your insurance information is correct but you are still having trouble making a claim, contact administrator@cupe3906.org or drop in to the CUPE office in the basement of KTH (room B111) and speak to one of our staff representatives.

Denied Dental Claims

My dental claim was denied. What can I do?

  • Contact the benefits officer at administrator@cupe3906.org or drop by the CUPE office in KTH B111 and speak to one of our staff representatives.
  • The benefits officer or staff rep will be able to serve you better if you know why the claim was denied. If you received an explanation of benefits in the mail, it should state a reason why the claim was not paid out. If you are unsure why the claim was denied call Equitable at 1-800-265-4556.
  • Remember to have the group policy number (97528), division (1) and your personal certificate number (your student or employee number) on hand

How can I find out if the dental plan covered my dental work? 

  • Check on the status of your claim by going to the plan member website at www.equitablehealth.ca or by calling Equitable at 1-800-265-4556.    Remember to have the group policy number (97528), division (1) and your personal certificate number (your student or employee number) on hand.

My dental claim was denied because my coverage was terminated. What should I do?

  • Contact administrator@cupe3906.org or drop by the CUPE office KTH B111 and speak to Mary Ellen Campbell.

Leaves

Do I remain eligible for the CUPE 3906 dental plan while on pregnancy and/or parental leave?

  • Yes, you remain eligible for dental benefits while on pregnancy leave.
  • Please contact mecampbell@cupe3906.org or bwalchuk@cupe3906.org to find out about your options while on pregancy/parental leave(s).

 

Do I remain eligible for the CUPE 3906 dental plan while on sick leave, bereavement leave, jury leave or reservist leave?

  • Yes, members remain entitled to dental benefits while on these temporary leaves
  • Please contact mecampbell@cupe3906.org or bwalchuk@cupe3906.org to find out about your options while on leave.

Coverage Questions

How often can I go for check-ups?  There is a 9-month recall limitation on regular check-ups.  If you are uncertain if your check-up will be covered, please confirm with the Equitable Life of Canada group claims department (1-800-265-4556)  prior to having your check-up performed.

Will the dental plan cover work done in another province? 
You can you use your dental benefit in any province within Canada, but the benefit coverage only pays out on Ontario rates. This means that if a procedure costs $200.00 in Ontario, but $250. 00 in BC, the insurance provider would only pay $200.00. More information is available in our single coverage or family coverage booklets.

Does the dental plan cover crowns? 
No, the CUPE 3906 dental plan covers basic dental care. Crowns are considered “major restorative” work and are not covered by the plan. More information is available in our single coverage or family coverage booklets.

Does the dental plan cover bridges?
No, the CUPE 3906 dental plan covers basic dental care. Bridges are considered “major restorative” work and are not covered by the plan. More information is available in our single coverage or family coverage booklets.

Please remember that your insurance coverage can be complicated!  When in doubt, ask your dentist to submit an estimate to Equitable Life in advance of any procedures to make sure that something is covered.  The insurance company can require detailed and specialized information about tooth surfaces, procedural codes, etc., to confirm coverage.