CUPE 3906 General Membership Meeting (GMM) Materials
Our equity statement and land acknowledgement statement are here.
Minutes of our last GMM (November 2025) are below.
The Agenda for today’s (December 2025) GMM is available here: GMM Agenda December 16
Executive Committee Member Reports received this month (as of DATE) are:
- Outgoing President (Dams) Annual Report
- Vice President Report
- Secretary-Treasurer Report – will be shared on-screen in meeting
The Local’s Policy on Delegates to Conventions and Schools is available here.
Proposed BYLAWS AMENDMENTS for consideration at the December 2025 GMM are available here. (Please note: the Bylaws Committee is currently reviewing the “Communications Officer” language proposed at the July 2025 GMM, as per the members’ directions.)
Minutes from Previous GMMs
November 19. 2025 (includes revision to Oct 21 minutes) PENDING APPROVAL AT DEC GMM
October 21, 2025 (approved with revisions at Nov 19 meeting)
Previous Reports from Delegates to conventions, conferences, etc., are available here and here.
Bylaws Proposed Changes- Fall 2025
Process:
The Bylaws committee has agreed on motion/proposed changes (see below)
GMM 1 (Nov 19) – present proposed bylaws change to membership (no debate permitted. Simply presenting language to membership for consideration at next meeting) DONE
GMM 2 (Dec 16) – vote on proposed change presented at GMM 1, as written below (can vote YES or NO. No amendments are permitted). ** can refer item back to bylaws committee for additional considerations, but cannot make amendments on the spot
Send approved language (if approved) to CUPE National for approval
** New Language** Proposed for 3(c)
OUWCC Campus Representative
In the event that the OUWCC Campus representative for McMaster is a Local 3906 member, that member shall:
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Automatically attend the OUWCC conference as a delegate.
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Be encouraged to attend the post-secondary sector caucus at CUPE National convention and CUPE Ontario convention if they are elected to attend the convention by the general membership
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Work with the executive committee to implement ongoing sector campaigns
Updated Language Proposed for Article 5 (k)
**for information purposes: proposed new language is bold and highlighted while proposed removals are struck through**
The VICE-PRESIDENT EXTERNAL shall
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Be the external liaison officer to the Local
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Automatically be
sit asone of the Local’s delegates to the Hamilton and District Labour Council, Hamilton and District CUPE Council (so long as they remain in the VP External position), and where possible run for nomination as a delegate to conventions/conferences. -
They shouldremain apprised to what is happening in the broader labour movement and where relevant report back to the executive committee and general membership
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Process and Tips for an Efficient Meeting
Glossary of Parliamentary Procedure Handbook – click here. This booklet provides some definitions and examples of commonly used GMM terms, such as ‘point of order’ and ‘adjournment.’
You can find a CUPE 3906 Rules of Order booklet here, which helps to explain – in simple and practical terms – some of the more complex aspects of meetings.
Additional Reminders
Joint Health and Safety Committee
Ideas for health and safety improvements in your workplace? Interested in joining your Joint Health and Safety Committee (JHSC)? Take a look on our webpage and contact healthandsafety@cupe3906.org.
So you want to get something done at a GMM (ie/ pass a motion)?
If there is something you want to happen at a GMM, in most cases you’ll need to introduce a motion to get that thing done.
Motions are used to direct action and generally take the form of “I move that…” or “Be it resolved that….” Any member may move a motion at a meeting, as long as it directly relates to the agenda item under discussion. Motions must be seconded by another member prior to discussion commencing. Motions must pass by majority vote (50%+1), with some exceptions (see chart below).
Any member may move a substantive or procedural motion as long as it is ‘in order’ (ie/ doesn’t violate the by-laws or the rules of order). A substantive motion, or one containing a number of considerations, should ideally be prepared in writing and given to the chair, preferably in advance of the meeting.
Some motions are made more frequently than others. While every ‘actionable item’ requires a motion (and a seconder), these are some commonly made motions that can serve as a guideline.
Donation – I move that we donate $ (Insert amount) to (name of organization) in support of (the cause ie/ their on-going strike, their annual fundraiser etc.)
More information can be found in the CUPE 3906 Rules of Order booklet.