Per the Local’s bylaws,
The SECRETARY-TREASURER shall
i. Receive all revenue, initiation fees, dues, and assessments, keeping a record of each member’s payments, and deposit promptly all money with a bank or credit union
ii. Sign all cheques and ensure that the Local Union’s funds are used only as authorized or directed by the CUPE Constitution, Local Union bylaws, or vote of the membership. In constitution with the Executive Board, designating a signing officer during prolonged absences.
iii. Be bonded through the master bond held by CUPE National. Any Secretary-Treasurer who cannot qualify for the bond shall be disqualified from office.
iv. Be responsible for maintaining, organizing, safeguarding, and keeping on file all supporting documents, authorizations, invoices and/or expense claims for every disbursement made, receipts for all money sent to CUPE National, as well as records and supporting documents for all income received by the Local Union.
v. Pay no money unless supported by an expense form duly signed by the President and one other member of the Executive Committee as determined by the Executive Committee. No request shall be required for payments of per capita fees to any organization to which the Local Union is affiliated, or for the payment of regular bills of the Local as designated by the Executive.
vi. Regularly make a full financial report to meetings of the Executive Committee no less than twice per academic term, as well as a written financial report to a General Membership Meeting no less than once per academic term, detailing all income and expenditures for the period.
vii. Present a budget for the forthcoming year no later than the September General Membership Meeting.
viii. Serve on the Unit 2 Professional Development Fund Committee, and administer its funds.
ix. Make all books available for inspections by the Trustees and/or auditors on reasonable notice. Ensure that the books are audited at least one time each calendar year and within a reasonable time, respond in writing to any recommendation and concerns raised by the Trustees.
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